Data Privacy Policy

Speedy Minutes Privacy Policy

Our contact details

Name: Lucy Taylor

E-mail: hello@speedyminutes.com

Date: 19/07/2021

Speedy Minutes is registered with the Information Commissioner as a data controller, with registration number ZB092950.

All Speedy Minutes employees are bound by contractual privacy terms at least as strict as defined in this policy, and are full UK residents paid via UK bank accounts.

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts, and characteristics (for example, name and contact details)

The information you provide will be kept confidential. We will hold, use and disclose your personal information for our legitimate business purposes including:

  • to identify you.

  • to provide our Services to you.

  • to process invoices and billing information for payment for our services.

How we get the personal information and why we have it

The personal information we process is provided to us directly by you to produce minutes for your meeting.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting us.

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a business task.

(f) We do not pass your information on to any third party.

How we store your personal information

Your information is securely stored on our servers.

We keep the deliverables you provided for us, and the minutes for one week after delivery. We will then dispose of your information by wiping all documents from our hard drive.

Data is never collected or retained for any marketing purpose.

Card payments are processed by Stripe, and no card data is accessible, collected or stored.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO's address:

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Last modified: 19/07/2021